​This multi-part blogpost series presents practical answers to frequently asked questions on improving business entities. 

Its objective is to assist business leaders in these trying times, whether they are learning the basics of business process improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.
 
So, let’s get started …
 
At the outset, there is no ultimate business improvement or continuous improvement methodology. Please do not waste your time to search for one.
 
Over the years, several business process improvement methodologies have been suggested and successfully applied to various industry sectors.

Eighteen such continuous improvement methodologies applicable to manufacturing and service sectors are explained in my book entitled ‘Business Process Improvement for Manufacturing and Service Industry’. Check it out here-https://www.amazon.com/Business-Process-Improvement-Manufacturing-Industry/dp/1988663075/ref=sr_1_1?ie=UTF8&qid=1503707949&sr=8-1&keywords=shruti+bhat
 
Built upon each other, these methodologies often employ common tools for problem solving. They represent the experiences and thoughts about process improvement by workers, managers, consultants, and scholars throughout the entire industrial age. They are still evolving today, as more and more organizations have started to implement them.
 
The Six Sigma process improvement methodology was developed in Motorola company around 1986. Their aim was to improve processes, minimize variations and eliminate defects from their operations and products.
 
As much as 3.6 million defects are reduced per million opportunities in a Six Sigma process. The number of defects decrease further as the ‘sigma’ level of the process increases. But so will the cost of running operations.
 
Usually a mix of 3-sigma and 6-sigma processes give optimal rewards.
 
Also, combining Six Sigma with other process improvement techniques such as Lean, Kaizen, Agile or Hoshin further improves process efficiency and reduces operational cost.
 
But no matter what the process improvement methodology or what benefits it claims to generate, it can never be the only solution to improve organizational performance. In fact, over-commitment to it can actually weaken an organization’s competitive advantage. And it is advisable to combine two to three process improvement methodologies to achieve best rewards.
 
To grow, an organization must balance process improvement with other initiatives such as innovation, improved product/ service features, employee development.
 
Although process improvement can improve lead-time, productivity, inventories, cost, and quality, it can never replace an innovative product.
 
In other words, a new product needed and wanted by customers will generate a dramatic demand in the marketplace that the organization can succeed even without process improvement. Having said that, if such a customer-centric innovative company were to follow process improvement techniques, it would augment its profits exponentially.
 
Similarly, process improvement methodologies can never replace commitment of competent employees. When innovative and job-trained employees of an organization are committed, they will improve the processes even without any formal process improvement initiatives.
 
Hence, I iterate that none of the process improvement methods, including Six Sigma is ultimate. You must select the methodology best suited for your workplace. Check out more about how to choose a business process improvement methodology for your organization here.
  
I shall discuss more FAQs concerning effective & efficient business process improvement in upcoming parts of this blog post series...
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

Keywords and Tags:

#businessprocessimprovement #sixsigmaexplained #whatissixsigma #whatissixsigmamethodology #sixsigma #sixsigmacontinuousimprovement #sixsigmamemoryjogger #processimprovement #continuousimprovement   #howtousesixsigmamethodology #businessprocessmodification #businessprocessreengineering     #strategicplanning   #strategymanagement  

As leaders around the world steer their organizations out of the pandemic, many are recognizing the need for transformation. 

Some are trying to reimagine their cost structure to compete, while others are needing to reimagine their entire business model in the face of rapid industry change.

A recently published research study revealed that 3 out 4 transformations fail; meaning the success rate of business transformation is only 25%. So, the obvious question is- How to beat these transformation odds?

Here are four core factors for a successful business transformation-

1. Comprehensive scope & cross-functional initiatives-
The transformation campaign must be strategic, intense, and a well-managed program to enhance organizational performance and boost business resilience.
 
Further, the scope of business transformation must cut across all functions (of the organization) that impact the business’s topline, bottom line and engage a substantial quantum of workforce.

​Tip: Checkout more about workforce engagement here.

2. Cashflow management:
It has been found that forty percent of successful business transformation comes from growth initiatives.

However, what goes unmeasured or superficially measured, risks being mismanaged or even under-managed. Hence, growth initiatives must be measured periodically to guarantee success with business transformations.
 
Several metrics are available to measure organizational growth. However, I’ve found monthly cashflow management as the most powerful metric for measuring growth and the organization’s overall health.
 
In addition, optimal cashflow facilitates achievement of larger financial objectives. In fact, cashflow management increases the success rate of business transformation by 130 times.

3. Goal:
Business transformation is a marathon not a sprint. 

Done right, full business transformation can take from nine to eighteen months or more, depending on the size of the organization, countries of business operations, product mix, work culture, employee base and transformation strategy.

Broadly there are three types of transformation- Breakthrough transformation, Streamlined transformation and Incremental transformation. And the strategy must be designed accordingly. To know more about these three types of organizational transformations check here.
 
​For successful transformations, it is vital to step outside of self-imposed constraints and define what’s truly achievable (i.e. the goal) and then go after it with full steam.
 
I recommend setting a business transformation target of 75% (instead of 100%) at the outset because it increases chances of success. This goal must then be smartly stretched higher as the business witnesses the fruits of change.

4. Speed:
Quick wins fund long-term business transformation ambitions.
 
Therefore, value stream mapping and identifying low hanging fruits is key. This entails selecting business processes that are easy to improve and have a high positive impact on the topline and bottom line.
 
In my decade-long experience as a business transformation expert, I’ve found that successful transformation follows a trajectory. Here’s one such example of business transformation success track-

​Tip: Note that this success track depends on the organization’s size, culture, product portfolio and condition of business.
 
A quick sprint at the start motivates stakeholders, employees and boosts the business transformation campaign mojo.

Besides the above four core factors, a focus on communication, leading by example, engaging employees and continuous improvement can triple the odds of success. 

Moreover, the culture of continuous improvement keeps the organizational performance from stagnating (or even regressing) once transformation goals are met.
​
Are you planning to install a culture of continuous improvement at your workplace?

Keywords and Tags:

​#businesstransformation #businessturnaround #continuousimprovement  #howtotransformbusiness  #sucessfactorsofbusinesstransformation 

​This multi-part blogpost series presents practical answers to frequently asked questions on improving business entities. 

Its objective is to assist business leaders in these trying times, whether they are learning the basics of business process improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.
 
So, let’s get started … 
 
Cost of Quality refers to the entire sum that takes to produce a product or service while guaranteeing high standards of quality. This encompasses conformance as well as non-conformance costs, such as- costs allocated to repeat work, errors, and defects. For example, in the manufacturing industry, cost of quality can be increased by situations such as returned goods items.
 
There are a few different opinions that professional’s debate regarding Cost of Quality.
 
Few opine that, increased quality means increased cost. Enhancing features that relate to quality, such as performance and procedures, require more money for designing, sourcing materials, using labor and various other resources that add up significantly. Sometimes the added bonuses of quality improvement do not make up for the extra expenses.
 
Another opinion is that it costs less to improve quality of a product or service than it does to deal with the defects. Companies save more money since they do not have to spend it unnecessarily on costs that directly relate to defects. This concept is very popular among Japanese manufacturers.
 
Another popular opinion regarding Cost of Quality is that costs would be less if, a product or service were created in the optimal way right from start. This includes losses such as hidden expenses and missed opportunities.
 
Irrespective of the different Cost of Quality concepts, the criteria used to judge it remains the same, namely: production cost, internal and external failure cost, defect prevention cost, opportunity cost and inspection cost.
 
Internal failure cost refers to expenses incurred from defects found prior to reaching the customer and includes reviews, re-inspection, revision, and rework.
 
External failure cost refers to expenses involved with defects found once the product has reached hands of the customer and includes costs of product recalls, returns and warranty claims.
 
Prevention costs refer to the costs related to deterrence of quality that is lacking, such as training, reviewing and planning.
 
Inspection costs occur during the time that it takes to find out if a product or service fulfills the standard of quality that is required through testing and evaluation.
 
Therefore, lower the cost of quality, higher is the profit.
 
Hence, all technical and business processes undermining cost of quality must be regularly studied, improved or redesigned to make the business more efficient and profitable. This can be done by installing a culture of continuous improvement in your organization. 

​There are more than eighteen different business process improvement techniques. Check them out here.
 
I shall discuss more FAQs concerning effective & efficient business process improvement in upcoming parts of this blog post series...
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

This multi-part blog post series presents practical answers to frequently asked questions on improving business entities. 

Its objective is to assist business leaders in these trying times, whether they are learning the basics of business process improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.
 
So, let’s get started…
 
Business process management is management of various activities involved in an organization, such as- identification, evaluation and improvement in various processes of a business.
 
Businesses tend to use this action in order to assess and increase productivity, business efficiency, sales, customer satisfaction and overall business performance.
 
Pareto’s 80/20 business process management (BPM) methodology suggests that 20 % of managed activities should bring forth 80% of beneficial results.
 
While there are several advantages of Pareto’s 80/20 BPM methodology, there are few potential challenges too, for example - its sustainability.
 
If a business’s revenue or profit heavily relies on specific clients, then their decisions will have a huge impact on the business’s value. This can be especially harmful if the business relies on a small group of individuals as ‘clients’. In case of loss of a single client, business income and profit could take a giant blow.
 
The way to solve this issue is to find ways of making profit away from the group.
 
Categorizing the top clients and finding attributes that they all have in common is a sure way to mitigate risks. It will then be easier to look for clients that fit the same format.  Higher the number of individuals making up ‘important client’ list the better.
 
Another challenge with Pareto’s 80/20 rule is that it can be difficult for companies to know when they should apply the rule, and when not.
 
Pareto’s 80/20 rule can also be a drawback for a company’s workflow. While it is meant to eliminate activities that waste time and draw focus to the real goals, implementing the rule could just get in the way of methods that are already functioning effectively.
 
Check out more about Pareto 80/20 rule and eighteen different business process improvement techniques here.
 
I shall discuss more FAQs concerning effective & efficient business process improvement in the upcoming parts of this blog series ...
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

​This multi-part blog post series presents practical answers to frequently asked questions on improving business entities. 

​Its objective is to assist business leaders in these trying times, whether they are learning the basics of business process improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.
 
So, let’s get started…
 
Hoshin Kanri is a strategic planning, design or strategic management philosophy first developed in Japan by Professor Yoji Akao after the world war around 1950s.
 
Hoshin Kanrii are two Japanese words. Hoshin means ‘direction or compass needle’, while Kanri means ‘control or management’.
 
Together Hoshin Kanri is a business process improvement technique. The principle of this technique is to let the strategic goals of the organization guide every decision and action in the company.
 
Hoshin Kanri, usually called as Hoshin, is a top-down business improvement methodology. Hoshin empowers employees and total quality management of products and processes.
 
Hoshin principle believes that each individual working in the company is an ‘Expert’ in his/her own job and together such an ‘expert work force’ delivers quality-based products/ services to the customers.
 
Like all continuous improvement methodologies, Hoshin too has its set of dos and don’ts.
 
Some of the Hoshin dos are-
 
In order to achieve success with Hoshin Kanri implementation, a company should set clear and measurable goals, with special focus towards ‘shared goals’.
 
Also, job train employees to ensure that they build on-the-job ‘expertise’. Have a sound communication and social engineering policy in place, encourage team-building and job accountability within employees and work teams.
 
An important point to note is that, for Hoshin Kanri to benefit a company, it must be implemented firmly, sometimes to the point of being authoritative.
 
Some cultures may not be open to this type of authoritative implementation and it may end up causing stress and discomfort in the business instead of fostering motivation and enthusiasm.
 
Here are few Hoshin don’ts-
 
If quick reward is your goal, don’t consider Hoshin.
 
Because Hoshin Kanri is not a short-term project that can just be implemented for a week or two. It is a long-term mission, and requires a lot of support from top management, dedication, time, effort and patience.
 
Leaders and employees must understand that Hoshin Kanri may not appear to be beneficial for a long period initially; however, one needs to be at it with resilience, and then it begins to help the company immensely.
 
A typical Hoshin Kanri structure outlines ideas for up to five years.
 
It is common for reaching goals between three to five years on an average. During this three-year span, the core objectives of the business are expected to stay the same. This means that the procedures and processes involved in reaching the goal must remain stable. If anything causes a big change to the processes in midst of Hoshin Kanri implementation, then all the hard work, time and effort put in so far could become a waste.
 
Without a clear understanding on the long-term goals, many employees will lose sight of the goal and start to lose motivation. Therefore, employees must be continuously reminded about their importance in the Hoshin based continuous improvement process in order to keep motivation high throughout the long period of Hoshin Kanri implementation.
 
Like all business improvement methods, Hoshin Kanri requires frequent evaluation and control in order to ensure that everything is working out as it should. Check out more about Hoshin Kanrii and eighteen different business process improvement techniques here.
 
I shall discuss more FAQs concerning effective & efficient business process improvement in upcoming parts of this blog post series...
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

Keywords and Tags:

#businessprocessimprovement  #HoshinKanri #hoshinkanrimethodology #hoshinkanrii  #HoshinKanriexplained #whatishoshinkanri #businessprocessmodification #businessprocessreengineering #processimprovement #continuousimprovement  #hoshinkanrimemoryjogger  #Japanesecontinuousimprovement  #strategicplanning  #strategymanagement​

This multi-part blog post series presents practical answers to frequently asked questions on improving business entities. 

Its objective is to assist business leaders in these trying times, whether they are learning the basics of continuous improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.

We are in year 2021, yet, for the benefit of professionals who have just recently started out on business process improvement journey, I have included this FAQ on ISO 9001:2015.

Note: ISO 9001 is usually updated every five years. It was last updated in September 2015, hence it's referred to as ISO 9001: 2015. Therefore, until further update is announced, ISO 9001: 2015 is the current ISO 9001 standard.
​
So let’s get started…

​The ISO 9001:2015 features two important changes, both in content and structure.
 
Firstly, ISO 9001:2015 describes more about processes (especially ‘non-conforming’ processes), process ownership and accountability. A clear definition of process enables better monitoring; better analysis and improvement actions tend to be more effective.
 
Although, this will require organizations to monitor processes and evaluate when they are non-conformant to specifications or user needs. This will also require (as appropriate) an investigation into the causes and taking action to prevent recurrence of the detected problems. Alternately, ISO 9001:2015 brings forth stringent supplier quality control.
 
Secondly, it puts ‘risk management’ as one of the focal points of organization’s attention. This is blessing to organizations in aerospace - that currently need to be AS9100 compliant and use the CMMI as a model for process improvement. The ISO-based standards are catching up with the ‘process’ focus that has always been integral to CMMI adoption.
 
ISO 9001:2015 is a positive move and smart organizations will be able to better leverage their investments in both ISO and the CMMI. Integration among all standards is one of many reasons for ISO revision.
 
ISO 9001:2015 prescribes risk-based management techniques and emphasizes on preventive actions. It not only works to assess risk to the company and to its customer, it also attempts to be supportive of service industries, office environments, virtual offices that have found ISO standard difficult to implement in the past.

You can read more about ISO methodology, advantages of ISO and limitations of ISO here.
 
I shall discuss more FAQs concerning effective & efficient business process improvement in upcoming parts of this blog post series. If you have any such questions about business process design or continuous improvement, please feel free to drop it in the comment section below.
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

This multi-part blog article presents practical answers to frequently asked questions on improving business entities. 

Its objective is to assist business leaders in these trying times, whether they are learning the basics of continuous improvement, planning their first business improvement project, or evangelizing process-oriented thinking throughout their organization.
​
So let’s get started…

The ISO approach is vital for businesses and organizations to strive and develop a good reputation, as well as, to excel in future aspirations of the company. However, there are some limitations, which can make it difficult to use ISO approach for quality management and continuous improvement.
 
One of the limitations with the ISO for quality is that it does not have much weight when it comes to an individual’s performance in a company. Individuals are not required to be responsible for their unique contributions since, the company’s effectiveness is viewed as a whole. It can often be quite motivating and more effective for a company to allow individuals to take responsibility for their contributions.
 
This also helps increase employee self-esteem and integrity, which can make them work harder for the company and produce effective results. Another way in which individual assessment is beneficial is that it encourages interest and concern within the company. Therefore, one needs to take appropriate steps in order to maintain employee morale during and after implementation of ISO.
 
Since individual contributions are not monitored closely, ISO can also take a lot of time to find the root cause, should a problem occur.
 
Secondly, ISO approach can waste a lot of money. ISO often encourages companies to scrap any defaults or defective produce altogether. This is fine if all produce is perfect, but it is quite common to have few of products that are defective and not the whole lot.
 
In addition, this is very subjective as ‘defects’ can also be classified as- critical, major, minor etc.
 
Moreover, it is industry based. For e.g. in pharmaceutical industry, even a minor product defect is not acceptable since it would potentially compromise safety and/or efficacy to the patient. While, in a packaged food industry, dented cans (containing quality product) is many a times classified as ‘minor’ defect, not scrapped, and instead sold at a discounted price.
 
If the goal of the company is to be ‘defect-free’ or supplying only ‘high quality’ products, then ISO can end up costing the company quite a big chunk of money, in case of product/service defects. Strategic financial planning, considering this ‘all or none’ aspect, becomes vital before selecting ISO methodology for your organization.
 
ISO approach relies almost completely on presenting documentation that depict the system’s various procedures, which can be very time consuming and cause a company to loose focus of their business goals in the meantime.
 
Since those running/ managing/ leading the company, are in charge of arranging the documentation, the time spent gathering this information can take away their contributions to their routine job during that time. Companies therefore need to be up to date with their human resource planning prior to embarking on ISO journey.

You can read more about ISO methodology, advantages of ISO and limitations of ISO here.

I shall discuss more FAQs concerning effective & efficient business process improvement in upcoming parts of this blog post series. If you have any such questions about business process design or continuous improvement, please feel free to drop it in the comment section below.
 
By the way, if you run a company that is facing a challenge to thrive in these difficult times, I would suggest that you please revisit your business processes in order to accelerate growth and bring a quick turnaround.

Keywords and Tags:

#businessprocessimprovement #continuousimprovement #ISO #qualitymanagement #businessprocessmodification #businessprocessreengineering  #processimprovement